1. General

  1. An “Exhibitor” is referred to as the individual, organization or company looking to participate at the Pride Toronto StreetFair. The Exhibitor is responsible for all associated participants involved with their activation at the StreeFair.
  2. Each Exhibitor must have a minimum of one (1) lead who will be responsible for following and communicating all rules and regulations to their respective group and getting all relevant information to Pride Toronto as needed.
  3. Pride Toronto’s StreetFair Terms and Conditions are applicable to all Exhibitors wishing to participate in Pride Toronto’s StreetFair.
  4. The StreetFair does not have unlimited spaces. Once spaces are full, registration will close.
  5. Any violation of any of the conditions within this document will affect the Exhibitor’s continued participation with Pride Toronto.
  6. The Terms and Conditions are intended to provide clarity on the rights and responsibilities of Pride Toronto and Exhibitors.
  7. The Exhibitor hereby declares policies upholding equal opportunity and non-discrimination have been adopted, by which discrimination on the grounds of Race, Ethnicity, Language, Colour, Creed, National Origin, Religious or Political affiliation, Sex, Age, Personal or Family Relationships, Disabilities, HIV/AIDS, Income Restrictions, Union Affiliation, Sexual Orientation, or Gender Identity/Expression is prohibited by the organization/business or individual.
  8. The Exhibitor confirms that they are the age of majority and have the authority to assume full responsibility for the behaviour of all persons participating in falling under this application. The Exhibitor further agrees to comply by, and enforce all applicable laws and regulations in connection with the event.
  9. Pride Toronto expects (and the contractual terms explicitly state) that the Exhibitor and all their affiliates agree to operate in a manner that is consistent with the celebration of Pride in the communities by respecting the rights of all members of the community to participate in the event; by not presenting images or behaving in a manner that promotes or may promote degradation, stereotypes, hatred, or violence toward any persons and groups; and by adopting and adhering to appropriate non-discrimination and equal opportunity policies as an organization.
  10. All Pride Month participation opportunities including but not limited to StreetFair Booths, Parade Contingents, Community Events, Advertising (web & guide) and all sponsor benefits are non-transferable. Only the logo/trademark of the organization/company entered into a signed agreement with Pride Toronto is permitted to be displayed in any of the opportunities listed above.
  11. No Exhibitor may display the Pride Toronto logo.
  12. Pride Toronto retains the right to update or modify the StreetFair Terms and Conditions with written notice to Exhibitors. Exhibitors have three (3) business days to raise an issue with Pride Toronto about the modified terms and express interest in removal.
  13. Pride Toronto retains the right to refuse any application without liability. Pride Toronto retains the right to cancel or modify Pride or Pride events at any time, in part or in full, without liability.
  14. StreetFair monitors will be in all areas of the StreetFair to ensure the StreetFair Terms and Conditions are being abided by. If any Exhibitor is in violation of the StreetFair Terms and Conditions set forth in this document, Pride Toronto has the right to ask for Exhibitor removal and has the right to deny future registrations from the Exhibitor.
  15. If any of the Exhibitor’s participants have a Criminal Record, the Exhibitor must disclose that information to Pride Toronto staff during the registration process or as soon as they are made aware.
  16. Each StreetFair Exhibitor will be required to provide proof of liability insurance for a minimum of $2 million naming Pride Toronto as Additional Insured, effective June 24-June 26, 2022. An original certificate from your insurer and all other appropriate documents must be uploaded to your registration form no later than May 15, 2022.

2. Application Information

  1. All applications must be received through Pride Toronto’s registration platform as advertised on Pride Toronto’s website.
  2. The act of receiving an online application shall not be deemed to impart or imply any obligation for Pride Toronto to accept any bid or application. Upon Pride Toronto’s approval of an application, the successful applicant – the Exhibitor – will be notified electronically of their acceptance into the Pride 2022 StreetFair.
  3. Applications will be considered incomplete and booth locations will not be placed on hold if full payment is not made.
  4. All applicants must meet category eligibility requirements as outlined in the online application. If requested by Pride Toronto, applicants must provide proof of qualification for the selected category. Should there be a dispute, Pride Toronto reserves the right to deny an application on the grounds of ineligibility or offer the Exhibitor an opportunity to re-apply under the appropriate category with payment of the appropriate fees. (Note: Pride Toronto will not reserve booth space during a dispute or re-application process).
  5. Booth sites cannot be exchanged, shared, traded, or otherwise moved without the written permission of Pride Toronto. Pride Toronto will not guarantee that you will receive the location of your choice as indicated in your online application. Pride Toronto furthermore reserves the right to change the location of any StreetFair Exhibitor’s booth at any time.
  6. All Charity/ Non-Profit applicants will be required to provide a charity or non-profit registration number.
  7. Non-registered, unapproved groups will not be permitted to join the StreetFair on the day of the event.
  8. Should a physical StreetFair not be permitted for reasons beyond Pride’s control, contingents will be given the opportunity to participate in the Virtual StreetFair. Pride Toronto will provide options of how your contingent can be visible in the virtual application. Should you prefer not to be included in the Virtual Pride StreeFair, Pride Toronto will defer your application 2023. Deferrals will only be relevant for 1 year after the date of issue. Please note that no refunds will be given under any circumstance.

3. Logistics, Operations and Safety

  1. There will be a mandatory information session for all Exhibitors (or their delegate) to attend. This session will explain the StreetFair, ensure that all Exhibitors are aware of all StreetFair Terms and Conditions, day-of logistics, and answer any questions Exhibitors may have.
  2. StreetFair operating hours are as follows and are subject to change. Pride Toronto will notify Exhibitors in the event of a change in operating hours. (June 24, 2022- 7pm-11pm; June 25& 26, 2022- 12pm – 11pm)
  3. Booths are 10 feet by 10 feet in footprint with a maximum height of 12 ft.
  4. Exhibitors’ tents, service tables, and/or equipment must be positioned within the boundaries of the assigned location.
  5. Exhibitors have the choice of purchasing multiple booths, which may be adjacent to one another, or in separate locations. Some locations will be restricted to Exhibitors able to occupy two or three connected booths. All prices are for three (3) days.
  6. Exhibitors must adhere to specified vehicle access times. No vehicles are allowed outside of specified vehicle access times; booth-specific entry and exit time will be listed on vendor permits issued to the Exhibitor by Pride Toronto. It is recommended that Exhibitors use a dolly or a tow flatbed to bring items onto the festival site. For advice please email the StreetFair Team at [email protected].
  7. Parking will not be provided for any Exhibitor. There is no personal parking available from Pride Toronto anywhere on the festival site. Exhibitors must make their own parking and travel arrangements.
  8. Delivery of materials to the Festival site is prohibited.
  9. Pride Toronto does not provide complimentary tents, tables, extension cords, chairs or any supplies to Exhibitors. Exhibitors are responsible for bringing what they need.
  10. Booths located on Church St. and Wellesley St. will be supplied with power. Each power drop will include (1) one quad box (4 three-pronged outlets). If you require additional power or a 240-volt hook-up, there will be an additional cost.
    Please contact [email protected].
  11. Power is only supplied during the operating hours of the StreetFair.
  12. Exhibitors must be open during the assigned hours.
  13. Exhibitors are to ensure that their booth space is clear and all debris from their activation is removed prior to load out. Exhibitors will be responsible for any cleanup costs associated with their space, including fees that will be charged.
    Garbage/recycling handling & removal standards must meet with the satisfaction of the City of Toronto and the Pride Toronto StreetFair Committee. You are responsible for All garbage removal. Pride Toronto and the City of Toronto provide garbage, recycling, and organics receptacles, and their use is strongly
  14. encouraged. Misuse of these receptacles or a failure to separate waste appropriately may jeopardize the Exhibitor’s future participation in Pride festivals.
  15. Exhibitors may not use or distribute any excessive and wasteful, non-compostable or non-recyclable materials throughout the festival. This includes, but not limited to plastic items, wax/plastic/foil coated paper, styrofoam, non-biodegradable containers, plastic bags, plastic water bottles etc…
  16. All Exhibitors are responsible for bringing their own water to the festival site. All water (including greywater) is the responsibility of the vendor participants to dispose of off-site.
  17. No Broadcast sound/media will be allowed on any booth site other than from CSA approved battery-powered, portable, domestic-use radio/CD/MP3 player units, smartphone, or tablet. The Exhibitor will shut down any source of noise if and when requested by Pride Toronto personnel or City of Toronto officials.
  18. Copyright release for performances or broadcasts is the sole responsibility of the Exhibitor. Pride Toronto assumes no responsibility or liability whatsoever.
  19. The selling of any items displaying or using the words “Pride” or “Pride Toronto” is not permitted. Rainbows, gender symbols, pink triangles, are considered to be acceptable. The Pride Toronto policy limits the use of the Pride and Pride Toronto specific branded wording.
  20. The use of pyrotechnics, open flames, confetti, paper streamers, and water guns are strictly prohibited. Feathers attached to costumes are welcome, but should not be thrown or treated like confetti.
  21. Alcohol and all other controlled substances are not permitted on the StreetFair. Any individual or group found with alcohol or prohibited substances will be removed immediately.
  22. The Exhibitor specifically agrees that Pride Toronto assumes no responsibility for damages to persons or property however caused, as a result of or pertaining to the participation and/or activities of the Exhibitor.
  23. The Exhibitor is fully responsible for ensuring that they comply with all Federal, Provincial and Municipal regulations (including, but not exclusively, noise, health, fire safety, etc.) which may apply to any aspect of the Exhibitor’s participation.
  24. The Exhibitor is fully responsible for any claims, demands, injuries, damages, etc. by/to persons or property resulting from any actions or activities, omissions, statutory violations, or any kind of illegal or wrongful actions or activities of their doing. Infractions may require the revocation of the Exhibitor’s Booth Site permit without compensation.

4. Marketplace / Food Vendors

The following conditions are specific to Marketplace and Food vendors within the Pride 2022 StreetFair.

  1. All Food Truck Vendors will be curated by Pride Toronto and the StreetFair Team to ensure a variety of food to suit a variety of tastes. First come, first served will be part of the curatorial process -eg. If two taco vendors apply, the first complete application will be selected
  2. All  Vendors must utilize a Food Truck in order to participate in the Food Zone. 
  3. Food Truck Vendors are permitted to sell only the items listed on their applications. All ingredients must be made readily available upon request. 
  4. Food Trucks Vendors are permitted to sell only food and/or non-alcoholic beverages. 
  5. In accordance with Toronto municipal city By-laws, all Food Truck Vendors must  possess a valid Drivers License, a valid Safety Standards Certificate, Proof of a Health Inspection from Toronto Public Health, a Technical Standards and Safety Association certificate (TSSA) and a valid Food Handlers Certificate. The acquisition of these licenses is the sole responsibility of the Exhibitor. A copy of this completed form must be provided to Pride Toronto in the registration no later than May 9th 2022. 
    1. Form from the City of Toronto can be found here: https://www.toronto.ca/services-payments/permits-licences-bylaws/food-trucks-food-carts-ice-cream-trucks/food-trucks/
  6. The temporary Food Establishment Application is the sole responsibility of the Exhibitor. A copy of this completed form must be provided to the Pride Toronto registration.
  7. All Food Truck Vendors are required to provide Proof of Liability Insurance for $2 million naming Pride Toronto as the Additional Insured, effective June 24th, 25th and 26th 2022.
  8. No logos may be displayed that are not the logo of the Exhibitor. No third party- sponsorship of any kind is permitted within the StreetFair.
  9. Pride is opting to be more sustainable this year and will be using biodiesel to power the footprint. As a result, Pride will provide up to 30 amps of power for each truck. If more power is needed, please contact [email protected] and we will advise on additional cost(s). We will also request that you advise on the amount of power  your truck requires as well as a picture of your plug to ensure we have the correct adaptors on site. and we will be able to determine the additional fee.  Each drop will include (1) one quad box (four- three-prong outlets). If you require additional power or a 240 volt hook-up for an additional cost, please contact [email protected].
    1. All food trucks are required to use Pride Toronto’s power and must plug in. No generators without approval from Pride Toronto. 
  10. In compliance with Pride Toronto’s new Green Initiative as outlined in the StreetFair
    Terms and Conditions, we require that all Food Truck vendors avoid single use plastics/waste. 
  11. All vendors are responsible for bringing their own water to the festival site. Further, all water (including greywater) is the responsibility of the vendor participants to properly dispose of off site.
  12. Approved vendors will be provided a 10×30 space within the Food Zone
  13. Location of the Food Truck will be at Pride Toronto’s discretion.

Price Chart:

Market Place Category

Dates

Regular 

(March 8th – April 14th 2022) 

Late

(April  15th – May 9th 2022)

Food Zone: (Food Truck Vendors) This category is intended for vendors selling / making food and or non-alcoholic beverages. 

Festival Weekend: June 24th, 25th & 26th 2022.

Regular 

(March 8th – April 14th 2022) 

4,300.00 + HST

Late

(April  15th – May 9th 2022)

4,800.00+ HST

5. Community Fair

  1. Community Fair Exhibitors may not sell any items and absolutely no price tags or cost lists may be displayed. If you are a Community Fair Exhibitor and want to sell, you must register under the selling category.
  2. All Community Fair registrants will be required to provide a charity or non-profit registration number.
  3. No logos may be displayed that are not the logo of the Exhibitor. No third-party sponsorship of any kind is permitted within the StreetFair.

6. Accessibility

  1. If you have individuals with accessibility needs please contact us at [email protected].

7. Payments and Refunds

  1. All payments are to be made online through the application platform. We are also able to accommodate PayPal, E-Transfer or wire payments. Cash and/or cheques for the Permit Fees will not be accepted. Applications will not be processed if payment is incomplete. For any payment related queries please contact [email protected].
  2. An Exhibitor has ten (10) business days from purchase to request a refund for their StreetFair booth. After ten (10) business days, no refund will be offered. All refunds are subject to a 10% administrative fee. Additionally, there will be no refunds if an Exhibitor purchases their StreetFair booth within the late sign-up time period. (April 15 – May 9, 2022)
  3. There will be no refund of fees if an Exhibitor is removed from the Festival.
  4. Exhibitors will be fined $500.00 if the Exhibitor leaves anything left behind from the festival weekend that should not have been left by the Exhibitor, which includes garbage.
  5. Pride Toronto will not compensate, refund, discount or in any other way be responsible for a lack of foot traffic from the Exhibitor’s participation or location for any reason whatsoever. The Exhibitor specifically agrees that Pride Toronto assumes no responsibility or liability for any loss, however caused, as a result of, or pertaining to, the participation and/or activities of any Exhibitor.
  6. The following prices and timelines will be in effect for Exhibitors at the Pride Toronto 2022 StreetFair. All prices are subject to 13% HST and a 4% service fee.
    Prices subject to change without notice.

Marketplace Price Guide 2022

Marketplace Categories

Earlybird
Jan 10 to Feb 14

Regular
Feb 15 to Apr 14

Late
Apr 15 to May 9

Artisan/Craft Maker
This category is intended to highlight small, local, independent artisans. All items sold must have been entirely hand-crafted by the vendor themselves, and be unavailable for purchase at a physical outlet. May include artists with independent websites, dependent on the size and distribution, subject to the discretion of Pride Toronto

Earlybird
Jan 10 to Feb 14

$1,000

Regular
Feb 15 to Apr 14

$1,250

Late
Apr 15 to May 9

$1,750

Independent Commercial Businesses
whose products are not handmade, but do not have a physical retail outlet. Also includes artisans whose work is available for purchase at physical outlets or a dedicated online space with national or international distribution, subject to the discretion of Pride Toronto.

Earlybird
Jan 10 to Feb 14

$2,000

Regular
Feb 15 to Apr 14

$2,250

Late
Apr 15 to May 9

$2,750

Corporate Registered for-profit business
with 2 or fewer physical stores/retail/ online outlets in Canada only, Consulate office, Board of Trade, Tourist Board or Tourism Company.

Earlybird
Jan 10 to Feb 14

$8,000

Regular
Feb 15 to Apr 14

$9,000

Late
Apr 15 to May 9

$10,000

National/International Corporate
with more than 2 physical outlets or presence outside of Canada.

Please Contact [email protected]

Community Fair Price Guide 2022

Community Fair Categories

Earlybird
Jan 10 to Feb 14

Regular
Feb 15 to Apr 14

Late
Apr 15 to May 9

Non-profits, charities, student groups (no-selling)

Earlybird
Jan 10 to Feb 14

$200

Regular
Feb 15 to Apr 14

$300

Late
Apr 15 to May 9

$800

Non-profits, charities, student groups (selling)

Earlybird
Jan 10 to Feb 14

$500

Regular
Feb 15 to Apr 14

$600

Late
Apr 15 to May 9

$1100

Government Departments & Political groups

Earlybird
Jan 10 to Feb 14

$3,000

Regular
Feb 15 to Apr 14

$4,000

Late
Apr 15 to May 9

$5,000

Trade Unions (under 25,000 members)

Earlybird
Jan 10 to Feb 14

$1,000

Regular
Feb 15 to Apr 14

$1,500

Late
Apr 15 to May 9

$2,000

Trade Unions (over 25,000 members)

Earlybird
Jan 10 to Feb 14

$3,000

Regular
Feb 15 to Apr 14

$4,000

Late
Apr 15 to May 9

$5,000

Food Vendor Categories

Please Contact Us: [email protected]

8. Marketing and Logo Use

  1. No group may display logos other than their own. No third-party branded sponsorship of any kind is permitted on the parade route. Any group bearing a third-party logo (such as on a vehicle, booth, table or on signs) will be prohibited from activating on the StreetFair.
    1. Union Exhibitors are only eligible to display their respective Union logos and not the companies that are part of the Union.
  2. The Exhibitor will not present any messages – verbal, written, in imagery or otherwise that promote or condones violence or incitement of hatred as defined in the Criminal Code of Canada and the City of Toronto’s Anti-Discrimination Policy or go against Pride Toronto’s Mission, Vision and Values.
  3. The Exhibitor will respect the rights of all members and supporters of our communities, and tailor their parade messaging to be in solidarity.
  4. Unbranded tied-down helium balloons are welcome, provided they are not higher than 12ft from the ground. Unbranded signs and flags are encouraged. Messages must be consistent with Pride’s Mission, Vision, and Values. Signs and flags cannot be higher than 12ft from the ground.

9. Safety / Uniformed Security Officers

  1. Pride Toronto is not responsible for the security of any equipment, vehicles, service tables, marketing materials or anything else brought onto the site.
  2. All Exhibitors are responsible for the safety and security of their own goods and equipment and must ensure the safety of the public by limiting any possible access to their equipment and/or booth area at any time.
  3. All Exhibitors must secure their area during the off hours. How the area is secured to ensure the safety of the public and prevent any loss is up to the Exhibitor. Any uniformed and licensed security is the sole responsibility of the Exhibitor.

10. Liability Release

  1. In consideration of the acceptance of this application and permission to participate as an Exhibitor in one or more Booth Site(s) within Pride Toronto 2022 festival site, the Exhibitor waives and forever discharges Pride Toronto staff, board, volunteers, and suppliers, the City of Toronto and all other associations, sanctioning bodies and sponsoring companies, and all their respective agents, officials, servants, contractors, representatives, volunteers, staff, elected and appointed officials, successors and assigns Of And From All claims, demands, damages, costs, expenses, actions and causes of action, whether in law or equity, in respect of death, injury, loss or damage to my person or property Howsoever Caused, arising or to arise by reason of my participation in the said event, whether as an Exhibitor, spectator, participant, competitor or otherwise, whether prior to, during or subsequent to the event, And Notwithstanding that the same may have been contributed to, or occasioned by the negligence of any of the aforesaid.

Last updated: March 24, 2022

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