Any event venue must meet required ADA guidelines. Below is a suggested checklist to double check accessibility of your event.
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Sample Form
Venue Checklist
Does your venue have?
Yes
No
N/A
Elevator access
Ramp access
Accessible transportation routes
Accessible parking
Accessible washrooms (including gender-inclusive washrooms)
Accessible room to navigate around the venue
Accessible seating
Operations Checklist
Does your venue have?
Yes
No
N/A
Booked ASL interpreters
Created accessible seating
Created accessible access navigating around the venue
Let your speakers know about any special accommodations beforehand
Ensured there is gender neutral washrooms onsite
Provided an necessary specialized training to security personnel or harm reduction staff
Created an attendee care attendant policy- no fee for attendance
Strived to incorporate environmentally sustainable practices
Communications Checklist
Does your venue have?
Yes
No
N/A
Put accessibility information in your event page footer
Ensured all materials meet Web Content Accessibility Guidelines regarding font size, colour contrast, etc.
Used your RSVP form to gather attendee needs ahead of time
Asked for dietary restrictions
Collected requests for interpreting services or assistive listening devices
Collected requests for accessible parking or seating
Offered an open text area asking about other accommodations that will help ensure full guest participation
Provided accessible seating
Requested pronouns so you can display them on badges
Sent an email about accessible transportation options
Disclosed if a photographer will be at the event
Offered an opportunity for participants to not be photographer upon request
Communicated if there will be use of flash photography
Communicated if any sort of strobe lights or flashing images that may cause seizures
Communicated if there will be any amplified sounds/music
Communicated whether or not interpreting services will be provided for various speakers, panels, talks, etc.
Communicated whether or not you will be providing assistive listening devices for hard of hearing attendees
Communicated if your event is accessible to service animals
Communicated all optional parts of your event, including off-site social activities, that may not be fully accessible
Submission Form
Last updated: February 2, 2022
